We look at how your business really runs, work out which jobs are worth handing over to AI, and write you a plan you can start on.
It found four hours a week I’d stopped noticing I was losing.
Most owners know AI could help them. What they’re missing is someone who’ll look at their own workflows and tell them what to automate first.
The enquiry that asks the same three questions. The document you’ve chased twice already. The quote nobody replied to. You know the answer. You’ve typed it before, and you’ll type it again tomorrow.
Zapier, Make, n8n, ChatGPT, Claude, plus whatever launched this week. You’ve read the threads. You’ve watched the demos. You still don’t know which of them suits a business that looks like yours.
A chatbot with no setup gives you something that reads well and falls apart the moment you try to use it. That isn’t AI failing. Nobody ever set it up for the work you actually do.
None of that is a technology problem. It’s a question of what to do first, and that’s the bit we handle.
Three steps. You do the talking on the first one, and nothing is committed until you have seen what we found.
No prep, no agenda to fill in. We ask the questions and you walk us through how your week actually runs: the jobs, the tools, the emails you send a dozen times a month.
Recorded and written up, so you never repeat yourself.
We work back through the call and map where your time actually goes. Then we find the automations that suit your tools, your team and your budget, ordered so the biggest time saving comes first.
Back with you within a week.
We walk you through the whole report, recommendation by recommendation, and you decide what to take on first. Most people have their first automation running within a week of that call.
The report is yours to keep either way.
Different trades, same problem underneath. Enquiries to sort, documents to chase, updates to write, invoices to follow up. These are the sectors we know best.
Tenant enquiries, referencing chases, viewing bookings, landlord reporting
Leaseholder enquiries, works orders, service charge demands, Section 20
Records chasing, client onboarding, deadline reminders, routine reporting
Receipt collection, reconciliation prep, supplier queries, month-end packs
Matter onboarding, document drafting, client updates, deadline tracking
Enquiry packs, searches, chain updates, completion date chasing
CV screening, interview scheduling, candidate updates, client reporting
Briefs, status reports, repurposing content, chasing scope and approvals
Quote follow-ups, job scheduling, service reminders, certificate renewals
Quoting, job dispatch, certification paperwork, invoice chasing
Client updates, subcontractor coordination, variations, snag lists
Rota gaps, carer recruitment, training renewals, CQC evidence
Fact-finds, annual review packs, suitability letters, compliance trails
Document collection, application chasing, lender updates, case tracking
Renewal reminders, quote comparison, claims updates, policy paperwork
Fee proposals, stage tracking, planning correspondence, drawing issue
Report write-up, fee quoting, site notes, inspection diaries
Ticket triage, onboarding and offboarding, asset records, monthly reports
Recalls, missed calls, cancellations, treatment plan follow-ups
Vaccination reminders, missed calls, no-shows, insurance paperwork
Referral intake, insurer billing, clinic letters, bookings and recalls
Proposals, scheduling, session notes, follow-up materials, reporting
Rota changes, site checklists, incident reports, contract renewals
Not on the list? We work from your workflows, not your sector. What matters is whether the work repeats, follows rules, and happens often enough to be worth automating. That’s true of plenty of businesses we had never come across before.
The plan tells you what to build. The dashboard shows you what it is doing once it is built, so you can see what you are getting back without asking us.
Set up when the plan is delivered, at app.fewerhours.com under your business name. No shared login and nothing to install.
Every one we build reports the hours it saved and the work it handled, so the value is a number you can check rather than a promise we made.
The rest of the ranked list sits there waiting. When you have the appetite for the next one, you already know which it is.
The audit works best where one person can still see the whole business. There are a few cases where it would waste your time, and those are worth saying out loud.
Fewer Hours exists because too many owners knew AI could help them somewhere and had no way of telling a good idea from a sales pitch. The plan is the boring part done properly: sitting with the real workflow and working out which jobs are worth handing over.
Whoever takes your call is the person who writes your plan. No account manager, no junior doing the analysis, and nobody trying to move you onto a retainer at the end of it.
Three steps, and you can stop after any of them. The first one is a conversation, and nothing about it commits you to the next.
A short chat about how your business runs. If there’s nothing here worth mapping, we’ll say so on the call.
The full job. We map the workflows, score every candidate, and hand over the ranked list and the 30-day plan.
If you’d rather we built the projects than just planned them, we’ll do the ones the audit put first. Anything from a quick win to a full agent build.
If there are fewer than five of you and admin takes about an hour a day, there probably isn’t enough here to be worth mapping, and we’ll say so. If you already know exactly which job you want automated, skip the audit and just ask us to build it. And if your processes only exist in your head, we’ll tell you to go and write them down first.
If yours isn’t here, ask on the call. It’s a twenty-minute conversation, not a pitch.
No. The questions are about how your business runs, not about technology. Explaining the AI part is our job.
No. Every recommendation comes out of your own questionnaire and call: your tools, your bottlenecks, your team. If you couldn’t act on it on Monday morning, it doesn’t go in the plan.
Then it says so, with the reasoning written down. That’s still worth knowing. It saves you the money you were about to spend finding out the hard way.
Every recommendation says what data it touches and where that data ends up. Anything that would put client or commercial information somewhere you’re not happy with gets flagged before it reaches the plan.
Often not. A fair chunk of most audits is finding that something you already pay for does the job, or that the process needs fixing before any tool would help.
That’s where most people start. They try a chatbot with no setup, get something that doesn’t fit, and give up. The plan ties specific tools to specific jobs and names who owns each one. That’s the part that makes it stick.
If you want us to. Building is a separate, optional job. The plan is yours to take to anyone, including your own team.
About two weeks from questionnaire to finished plan, depending on how quickly we can get time with the people who actually do the work.
The call takes twenty minutes. The plan lands about two weeks later. The bit that holds most people up is booking the call.